Electronic document management systems (EDMS) is a software application that capture paper documents and a variety of electronic files while providing for the storage, retrieval, security and archiving of these documents.
EDMS applications enable more efficient distribution of and control over documents and records. They also expedite business processes by allowing instant access to information; document routing, greater collaboration between individuals and departments; enhanced security for files and records; and the application of procedures that facilitate recovery in case of disaster.
Businesses generate a tremendous amount of paper and digital content. Proposals, contracts, legal documents, human resources related documents, financial reports, forms, images, scanned documents, announcements and memos are generated every day.
Studies show that in most corporate environments, employees spend up to 40 percent of their time trying to find information they need in their daily routines. Time spent searching for documents, re-creating documents that already exist and shuffling through unstructured information account for billions of dollars globally. In fact, most organizations do not effectively track their corporate documents or realize the vast number of documents they create in their businesses.
Enterprise Document Management Solution (DMS) streamlines operational efficiency, eliminates duplicated effort, and accelerates retrieval of content within context.
The road to development of digital document strategies can be challenging. Let Eemediba Nigeria Limited be your partner in finding the right solution for your organization. We can accompany you throughout the entire process, and provide you with the trusted and reliable customer support.
At Eemediba Nigeria Limited, we have helped countless businesses of all sizes to automate their document processes – this cuts costs, improves customer service and delivers many other benefits. We offer a wide range of software and services to address your needs, so now please select the area below where we can help your business.
WHAT ELECTRONIC DOCUMENT MANAGEMENT IS NOT?
Many organizations believe that they manage their documents electronically, just because they use computers and these computers are probably networked. This affords them the opportunity for colleagues to see their work as long as they place it their shared folders (or directory).
This is not Electronic Document Management System. For a system to be considered as Electronic Document Management System, it must offer, at a minimum, a structured filing system, a retrieval system, storage, granular security settings and an audit trail.
The integrated Workflow Management Software built into infoRouter will help you manage your documents and business processes more effectively than ever.
This powerful software will allow you to create complex workflow scenarios to streamline your business processes. You will be able to automate a business process, where a generated document will be passed from one user to the other via email notifications and task assignments. Each user(s) in the path of the defined workflow will be able to perform a variety of tasks such as review a document, edit attached documents, add attachments, fill forms and much more before passing the batch to the next person or persons in the path.
You may create recurring workflows where documents are passed around automatically and are reviewed by the defined users until the document is either rejected or approved. Users may simply be required to digitally sign the documents indicating that they have seen, reviewed and approved the contents of documents.
InfoRouter Workflow is an application with a graphical interface that allows you to map out both simple and complex work flows. The workflow mechanism could be Event-based, Rule–based or flexible.
In most cases, you can drag and drop work-flow objects from a palette right onto the work-flow diagram, greatly simplifying the work-flow creation process.
Click here to view an Invoice Approval Scenario and Proposal Review Scenario