“Going forward after we must have scanned and stored all our backlogs and/or archives, what next? Do we keep creating and piling up more backlogs to be digitized again in the future?”

This is a common question we receive from businesses after we have enlightened them on the importance of digitization. The main goal of digitization is to provide a better, more accessible, simple, inexpensive, and secure method of storing and retaining valuable information which are in documents, images, or any other offline format. The world has gone digital, and almost everyone; individuals and businesses alike, have electronic means of generating files and documents. We preach digitization to help people understand that information would be better, easier and cheaper if they go paperless, and even interestingly, you help save trees.

A better question would be: “How do I integrate the scanned and digitized backlogs to my existing storage system so that there is a corresponding flow going forward?

This question brings me to the essence of this post. Have you ever heard of the abbreviation EDMS?

EDMS stands for Electronic Document Management software and it is a type of software that stores, organizes, and manages documents in the form of electronic files for an organization. Personally, i think you should see digitizing beyond just scanning your documents and storing them on the cloud, drive, physical server etc. Managing them and being able to have a workflow where these documents can be easily passed and accessed in an organisation is a unique icing on the cake if you ask me. As the digitization and adoption of cloud document management becomes more widespread, there are increasingly quick, efficient and secure ways of delivering this functionality to organizations. EDMS provides the foundation for organizations to digitize their documents and automate their internal processes in order to achieve the most effective and efficient company operations.

You should do more than simply digitize your document. To improve work operations, you’ll also need an enabling workflow system/software.

Ever heard of INFOROUTER?

Inforouter is an Electronic Document Management Software. It offers a collaborative document portal that connects information to employees, wherever their location in the world. The more documents you have, the more you need reliable, scalable, and fast document management software. InfoRouter is a powerful and integrated software to manage all your documents; all the files necessary for the success of your organization.

infoRouter will assist you in effectively managing your limited resources by automating the most difficult tasks related to version control, imaging, document indexing, electronic forms, document delivery, document retrieval, searching and finding relevant content, routing documents for approval (workflow), and creating custom portals for your staff, customers, and business partners.

I strongly recommend the inforouter document management software.